Part-Time Senior Administrative Assistant

Oakbrook, IL

Job ID: 19766 Industry: Administrative Assistant

Smart Resources Inc. is a boutique staffing firm located in Oak Brook and Chicago, IL. We are currently performing a search for a Part-Time Administrative Assistant role for great company located in Oak Brook. If you are looking for an opportunity to work within a pleasant, resourceful environment, please send your resume today!

Job Title: Part-Time Administrative Assistant

Job Type: Temporary to Hire opportunity

Job Description:

Summary - This position provides general office admin assistance for the office, as well as support for the Executive Director. Part-time (30 hour work week). 

  • General customer service - phone and email support. 
  • General mail merge and spreadsheet activities, for mailings, reports, etc.
  • General office support - mail, copying, filing, shredding, scanning, etc.
  • Orders and manages Amazon activities for supplies.
  • Sends out all confirmation letters for events.
  • Assists Executive Director and Accounting Associate with financial activities, such as ED receipts and expense management, credit card processing, customer invoice tracking, and customer quote tracking.
  • Proofreading various communications and marketing materials as needed.
  • Assisting ED and other staff with projects as assigned.

  • Proficient performing  mail merges between Word and Excel.
  • Must be proficient in Word and Excel.
  • Must be a self-starter and enjoy figuring out how to do things.
  • Must enjoy working with a variety of individuals, as we do International business.
  • Enjoys being efficient and effective at organization, including helping others (ED) be organized and prepared.
  • Must be meticulous about details important to customers and ED, such as getting dates/times correct.
  • Must be a team player.

  • Flex schedule to accommodate your life.
  • Some work from home opportunity.
  • Friendly/casual office environment.

Dana Sanchez

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