Receptionist/Administrative Assistant

Chicago, IL

Job ID: 18445 Industry: Administrative Assistant

Job Purpose:  

Provide a wide range of administrative and office support and project support throughout the organization. 

 

Job Duties
  • Provide reception relief on a daily basis and perform reception functions in the absence of the receptionist, to include receiving guests and sorting mail
  • Answer and direct phone calls
  • Organize and schedule meetings and appointment
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Maintain  filing system
  • Order office supplies
  • Submit and reconcile expense reports
  • Provide general support to visitors

 

 

Job Qualifications:

 
  • 1-3  years of related work experience
  • Excellent organizational skills and ability to prioritize, multi-task and work independently
  • Excellent communications skills
  • Service oriented and have a strong commitment to providing excellent customer service
  • Proficient in Microsoft Office (Outlook, Word, Excel, Power Point) and internet skills
  • Ability to multi-task and set priorities.  Excellent attention to detail.
  • Must have a positive outlook and be able to work effectively in a team environment
  • Ability to work overtime as needed

Peter Haefner


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