Administrative Assistant

Brookfield, IL 60513

Industry: Administrative Assistant Job Number: 21528

Smart Resources/Accountable Search has joined with a non-profit  company in search of an Administrative Assistant.  
 
Located close to La Grange, IL. Compensation ranges from $17-19/hr depending on experience. Temporary role, anticipated to require assistance for 3-6 months, very likely to go longer. Monday through Friday, 7 am - 3: 30 pm.
 
Essential Duties and Responsibilities:   
  • Administrative support: screening phone calls;  preparing correspondence, contracts, and documents for public procurement process; working with contractors to resolve deficiencies with supporting documentation; categorize and facilitate the storage of all capital projects paperwork and electronic documents.
  • Composing and editing correspondence; manages incoming calls, email, mail, and calendars; coordinating meetings, appointments and guest visits.  
  • Arranges meetings and handles all related logistics.  Schedules and confirms participants, reserves rooms, arranges for necessary audio/visual equipment, materials, and information, advising others of arrangements and schedules as appropriate.  May prepare and distribute agendas; take, transcribe, and distribute meeting minutes as required.
  • Works with business financial software dealing with budgets, purchase orders, invoices and reports, and can manipulate between financial software and Excel. 
  • Handles a wide variety of confidential information. 

 
Knowledge/Skill Requirements:   
  • Minimum eight years comparable administrative office experience including budgets; facilities purchasing highly desirable.
  • Associates degree in Business or equivalent combination of training and experience required.
  • Fundamental understanding of budgets, budget administration and general accounting principles required; understanding of contracts required. 
  • Computer proficiency in Microsoft Outlook, Word, Excel, and PowerPoint required.  Must have training and experience in database software. Ability to use number key pad for data entry. 
  • Must be able to effectively prioritize work and have an eye for detail and accuracy.  Strong follow-up and follow-through skills essential. 
  • Strong interpersonal and communication skills.
  • Experience and/or ability to work and interact genuinely and effectively with diverse, multicultural individuals.

 
Only candidates with backgrounds who match our client' s requested experience will be contacted. Do not take this as a poor reflection on your experience, just a decision for the specific needs of our client' s project/job. We look forward to working with you. 
Smart Resources/Accountable Search, a Brand of BG Staffing, Inc. (NYSE American: BGSF), is Chicago's premier source for valuable direct-hire, temporary and temporary-to-hire candidates to our client companies. We specialize in the Administrative & Clerical, Accounting and Human Resources placements. To learn more about our services, visit www.smartstaffing.com.

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