Executive Assistant

Oak Brook, IL 60523

Industry: Executive Assistant Job Number: 21261

Smart Resources/Accountable Search has joined with a growing organization in the food industry who is in search of an Executive Assistant!

This temp to hire position is located in the heart of Oak Brook, IL. This client offers competitive compensation, a positive work environment and a possible opportunity for growth!

Essential Duties and Responsibilities:   
  • Providing administrative support to several directors, executives within the operations department
  • Scheduling meetings, maintaining calendars/appointments, expense report management
  • Creating presentations in PowerPoint, preparing correspondence/documents, preparing/editing correspondence and generating reports
  • Preparing materials, presentations and accommodations for Board Meetings
  • Coordinating international and domestic travel arrangements as needed
  • Responsible for meeting preparation, event planning and coordinating logistics
  • Assisting with opening, sorting and distributing incoming mail
  • Providing technical support when needed
  • Creating and printing marketing materials
  • Maintaining relationships with external/internal partners and vendors 
  • Other administrative projects as needed

Education/Experience Requirements:   
  • Minimum of 3 years of executive support experience with a large corporation
  • Bachelor’ s degree required
  • Experience supporting a team of C-level executives & high-level managers 
  • Experience working within the food industry is preferred

Knowledge/Skill Requirements:   
  • Advanced Microsoft Word, Excel, and PowerPoint skills
  • Experience with SharePoint, Outlook and SAP are preferred
  • Able to work within a confidential environment
  • Able to interview and/or start as soon as possible
  • Reliable self-starter, willing to take on new responsibilities, learns quickly
  • Detail- orientated
  • Go- getter, enthusiastic, high energy personality
  • Ability to continuously develop and adapt
  • Ability to problem solve, anticipate needs, multi-task, and work efficiently in a fast-paced environment
  • Ability to communicate effectively both orally and in writing
  • Team player

If interested in learning more about Smart Resources/Accountable Search  and this opportunity, please submit your resume for consideration.
Only candidates with backgrounds who match our client' s requested experience will be contacted. Do not take this as a poor reflection on your experience, just a decision for the specific needs of our client' s project/job. We look forward to working with you. 

Smart Resources/Accountable Search, a Brand of BG Staffing, Inc. (NYSE American: BGSF), is Chicago's premier source for valuable direct-hire, temporary and temporary-to-hire candidates to our client companies. We specialize in the Administrative & Clerical, Accounting and Human Resources placements. To learn more about our services, visit www.smartstaffing.com.

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