Administrative Assistant

Itasca, IL 60143

Posted: 02/04/2019 Industry: Executive Assistant Job Number: 48070

Smart Resources/Accountable Search has joined with a notable healthcare company who is in  in  search of an AdministrativeAssistant!

This temporary  position is located in Itasca, IL. This client offers competitive compensation, a positive work environment and a possible opportunity for growth!

Essential Duties and Responsibilities:   
  • Executive Assistant will provide  administrative support to 2 high level executives 
  • Scheduling meetings, maintaining calendars/appointments, expense report management
  • Creating presentations in PowerPoint, preparing correspondence/documents, preparing/editing correspondence and generating reports
  • Assist with coordinating appointments in alignment with traveling
  • Preparing materials, presentations and accommodations for Board Meetings
  • Coordinating international and domestic travel arrangements as needed
  • Responsible for meeting preparation, event planning and coordinating logistics
  • Assisting with opening, sorting and distributing incoming mail
  • Providing technical support when needed
  • Creating and printing marketing materials
  • Maintaining relationships with external/internal partners and vendors 
  • Other administrative projects as needed

Education/Experience Requirements:   
  • Minimum of 3 years of executive support experience with a large corporation
  • Bachelor’ s degree required
  • Experience supporting a team of C-level executives & high-level managers 

Knowledge/Skill Requirements:   
  • Advanced Microsoft Word, Excel, and PowerPoint skills
  • Experience with SharePoint, Outlook and SAP are preferred
  • Project management experience is preferred 
  • Non-profit experience is desired 
  • Able to work within a confidential environment
  • Able to interview and/or start as soon as possible
  • Reliable self-starter, willing to take on new responsibilities, learns quickly
  • Detail-oriented
  • Go-getter, enthusiastic, high energy personality
  • Ability to continuously develop and adapt
  • Ability to problem solve, anticipate needs, multi-task, and work efficiently in a fast-paced environment
  • Ability to communicate effectively both orally and in writing
  • Team player

If interested in learning more about Smart Resources/Accountable Search  and this opportunity, please submit your resume for consideration!
Smart Resources/Accountable Search, a Brand of BG Staffing, Inc. (NYSE American: BGSF), is Chicago's premier source for valuable direct-hire, temporary and temporary-to-hire candidates to our client companies. We specialize in the Administrative & Clerical, Accounting and Human Resources placements. To learn more about our services, visit

Dana Straple

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